A timesheet is essential for accurately tracking and recording employee attendance within a company. This tool allows you to keep track of hours worked, absences, and daily attendance in an efficient manner. In this way, payroll can also be compiled without major problems. In addition, thanks to the timesheet, you can simplify attendance management and optimize the organization of work among various employees.
A timesheet ensures proper tracking of hours worked by employees, enabling the company to comply with current labor regulations and accurately manage employee attendance.
The greater the accuracy of attendance monitoring, the lower the risk of errors and disputes from employees as well as from customers, thus helping to maintain a peaceful and transparent working climate. There are enterprises that are in special need of attention, namely those that do not have canonical working hours. We are talking, for example, about cleaning or maintenance companies, where the schedule of different field operations can vary greatly.
Employee attendance management concerns the set of activities aimed at recording and monitoring the hours worked, absences and daily attendance of personnel within the company. This process is essential to ensure the proper conduct of work activities and compliance with current regulatory requirements.
By properly managing employee attendance, the company can have a clear and detailed picture of actual working hours, facilitating resource planning and optimizing the organization of work within the company.
Employee attendance management requires accuracy and reliability to avoid errors and conflicts, ensuring efficient human resource management.
Italian regulations on employee attendance management, governed by the Consolidated Occupational Safety Act (Legislative Decree 81/2008) and its implementing regulations (Presidential Decree 37/2014), require companies to record employee attendance, comply with established working hours and maximum daily and weekly work limits, manage vacations, leave and leaves in accordance with legal and contractual provisions, use suitable attendance recording systems, ensure the privacy of employees' personal data, and deal with any irregularities with fines and other legal consequences.
All of this is possible through the proper use of a time record book, worksheet or other suitable tools for tracking employee attendance.
An Excel timesheet is an electronic spreadsheet, belonging to the Microsoft system, used to record and manage employee attendance in a digital format. This tool makes it possible to accurately compile information on monthly attendance, hours worked, and employee absences.
With an Excel timesheet, it is possible to keep track of employee attendance and absence by manually filling in the specially created table and using calculation formulas built into the Microsoft Excel system.
Using an Excel timesheet allows you to automate attendance tracking to some extent, taking it a step further than simply using a paper, hand-filled sheet.
To use an Excel timesheet, it is a good idea to start by creating a custom timesheet template with specific employee information, such as first name, last name, department, and working hours. Next, you can fill in the sheet with daily attendance and absences, automatically calculating hours worked and any overtime.
Using an Excel timesheet requires familiarity with the program and the ability to customize the sheet to a company's needs, ensuring that attendance is recorded correctly and simplifying personnel management.
Using specific formulas and functions, it is possible to automate the calculation of hours worked and accurately monitor monthly employee attendance, facilitating human resource management.
Excel offers many advantages such as ease of use, flexibility and the ability to customize spreadsheets. With Excel, customized and automated timesheets can be created, simplifying part of the attendance management processes.
Due to its wide dissemination and the presence of numerous online tutorials and guides, Excel is accessible to a wide audience and provides ongoing support for optimizing attendance management.
However, disadvantages of Excel include:
The platform also has limited scalability for large companies. In addition, it may not offer advanced features for attendance management, such as shift scheduling, real-time monitoring of attendance, and automatic generation of detailed reports, limiting the potential for optimizing personnel management.
As seen, an Excel timesheet has advantages but also many limitations. There are alternatives created specifically for this kind of work, and they are time and attendance and management software.
Dedicated HR software for attendance management offers many advanced features, such as:
This type of software makes it possible to simplify human resource management and optimize the organization of work within the company.
Features that good attendance management software should have include integration with other business systems, the ability to customize attendance templates, and compatibility with attendance devices such as badges and biometrics.
Good attendance management software should ensure accuracy in marking attendance automatically, ease of use for users, and the ability to customize attendance templates according to business needs. This type of software should also offer advanced features for report generation, data analysis, and human resource planning.
In addition, effective attendance management software should be compatible with attendance devices such as badges and biometrics, ensuring reliability in data and increased security in employee attendance recording operations.
Still talking about necessary features, it is good if the HR platform is cloud-based. This way you do not have to download any items to your device. To access the platform, you only need to have an Internet connection and your credentials.
Each uploaded file is thus saved to the cloud, without it going to burden the device's memory.
Hoida is a cloud-based management system with all these features. It enables easy attendance management, and is user-friendly for both those managing employees and the employees themselves. Request a free demo now to find out more about the features of this system.
More advanced management systems, such as Hoida, also have a dedicated app for employees to download to their personal devices. Through this, employees for off-site services can clock in and out without needing to use paper timecards, or without the need to install on-site tracking devices.
Details about the hours worked, such as the type of service provided or any notes on materials used, can also be added through the app. The app also allows direct communication with managers.
All of this allows automatic recording of hours worked and efficient compilation of payroll, precisely because the possibility of human transcription error is eliminated.
Good software has a system of direct assistance to those who use it. It may happen that you have problems or do not understand how to perform a certain action: in this case, it is essential to be able to talk to an operator quickly and easily, without having to spend time following tiring tutorials or interacting with automated bots.
Thus, a management software for attendance management offers numerous benefits, such as the ability to automate attendance recording processes, simplify the generation of detailed reports, improve efficiency in human resource planning, and save money on unnecessary devices, as well as a great deal of energy. With management software, companies can reduce time spent on attendance recording, eliminate human errors, and ensure proper management of work time.
In particular, the generation of detailed reports is of great help in understanding what the company's strengths are and what, on the other hand, can be improved.
A management software enables the integration of attendance data with other business systems, improving the overall consistency and efficiency of operational processes. With its advanced features, a management software is an effective solution to optimize attendance management and improve business performance, saving time and energy to be spent on other things. Making your business smarter and more technological is an essential step to remain competitive in the marketplace.